As we step into 2025, it’s more important than ever for mental health professionals to stay informed about regulatory updates and industry shifts that impact practice management. From HIPAA rule changes to cybersecurity requirements and compliance audits, here’s what you need to know to keep your practice secure and compliant.
Proposed Changes to the HIPAA Security Rule
For the first time in nearly a decade, updates have been proposed to the HIPAA Security Rule. While best practices for cybersecurity have evolved, the formal regulations have remained largely unchanged since the Omnibus Rule in 2016. The proposed updates reflect the rapidly changing threat landscape and aim to enhance security measures for protected health information (PHI).
One of the biggest shifts is that cybersecurity measures previously recommended as best practices are now moving toward being explicitly required. Key changes include:
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Annual Risk Analyses – Previously recommended, now mandated.
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Asset Inventories – A clear inventory of all hardware and software handling PHI.
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Multi-Factor Authentication (MFA) – Required across all access points.
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Contingency Planning – Formalized requirements, including a 72-hour deadline for documented outage recovery procedures.
For practices already using Person Centered Tech’s customizable HIPAA Security Policies and Procedures, these updates will require minimal adjustments. If you’re not yet following these structured compliance steps, now is the time to ensure your practice is aligned with the evolving requirements.
The Return of HIPAA Compliance Audits
After a hiatus since 2017, the Office for Civil Rights (OCR) has resumed its HIPAA compliance audit program. While the audit pool is limited to 50 covered entities, the focus areas provide valuable insight into where regulators are tightening oversight.
Expect audits to concentrate on:
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Risk management and risk analysis under the Security Rule.
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Cybersecurity measures, particularly in response to recent high-profile data breaches.
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Safeguards for preventing unauthorized access to PHI, including MFA and data backup protocols.
While smaller group practices are unlikely to be targeted, these audits underscore the importance of maintaining proper security practices. Implementing strong risk management strategies now can help prevent compliance headaches later.
Why These Changes Matter
While regulatory updates can sometimes feel like bureaucratic hurdles, they are ultimately designed to protect both clients and practices. Breaches in client data security can have serious consequences—beyond legal and financial repercussions, they can damage therapeutic relationships and negatively impact client well-being. Strengthening security safeguards is not just about compliance; it’s about maintaining trust and ethical integrity in client care.
What’s Next?
In upcoming discussions, we’ll delve deeper into additional key topics for 2025, including:
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Changes to the HIPAA Privacy Rule, particularly around substance use disorder treatment information.
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Medicare and telehealth policy shifts that may impact billing and service delivery.
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The role of AI in mental health practice management, including ethical considerations and potential applications.
Staying ahead of these developments ensures that your practice remains proactive rather than reactive. By implementing these changes now, you can focus on what matters most—providing high-quality care to your clients.
For ongoing updates and guidance on navigating these regulatory changes, stay connected with Person Centered Tech. We’re here to help you manage these shifts with clarity and confidence.