May 3 , 2024

Group Practice Office Hours (May 3rd, 2024)

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1099 contractoraccess to portal formsApple mailbilling specialistclient emails and textsconnecting email addresses to login portalconsent modecopy and pasteencrypted emailgmail.comGoogle email serversGSuite accountguidance and suggestionsHIPAA appropriateHushmailincorporating Google Adsmarketing platformsno BAAnon-secure communication consentROIssharing PHIsummary of communicationTherapy Notesunsecured email

Dec 22 , 2023

Group Practice Office Hours (December 22nd, 2023)

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access to EHRaccess to PHIAI Duetautomatic updatesBAA Good Faith EstimateBirdeyeblurring toolCamtasiacopy and pastedigital marketing companyEHR systemencrypted emailGoogle DriveGoogle video conferencingGoogle Workspace BAAgroup practice websiteHIPAA compliance and securityHIPAA secureinteractive chat/message featureJaneAppJaneGuideminor clientsmiscellaneous noteNDA requestnon-HIPAA entityPCT recommendationsPCT resources/servicesPHIPHI securityQuickbooksRequest for Transmission of PHI by Non-secure Means templatesaving as PDFsaving email communicationssign BAASimple Practice scheduling softwaresuperbillvirtual therapy group

Nov 17 , 2023

Group Practice Office Hours (November 17th, 2023)

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archiving emailsclient referralsCommunications Security Policyencrypted emailGoogle Workspace / GSuiteHIPAA compliantInformed Consentno BAAnon-secure communication consentPauboxPHIpotential data breachesrelease of informationSimple Practiceterminating staffterms of servicethird-party apps/websitesTLSzynnyme

Sep 1 , 2023

Group Practice Office Hours (September 1st, 2023)

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AI policybookkeepingdata exportencrypted emailgeneric responses to Google reviewsGoogle Workspace / GSuiteGoogle Workspace appointment scheduleHIPAA compliance and securityHIPAA compliantHIPAA log transferHushmail to Google WorkspaceLuxSciMicrosoft Office 365 Enterprisenew client consultsnon-secure forms of communicationoverpaymentpermission to recordpractice management systemsre-signing consent formsrecommended security settingsSimple Practiceswitching EHRsupdate

May 27 , 2022

Group Practice Office Hours (May 27th, 2022)

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1-to-1 callingbusiness insurancedownloading software/appsencrypted emailGoogle VoiceHIPAA compliantHIPAA concernsHiscoxiPlumJoomiaLuxScinonsecure communication formsoptions other than Google formsresponding to escrow emailsecure forms providerseparate consent form for non-secure emailSimple Practicesupplement traditional phone systemuploading intake forms

Jan 7 , 2022

Group Practice Office Hours (January 7th, 2022)

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AcuityArchived User LicenseBAAbilling systemcall forwardingcard transaction systemcross-signaturesemail servicesencrypted emailGoogle VoiceGoogle Workspace / GSuitegroup meetupsHIPAA compliantinstalling appsIntakeQJotformLuxScioffboardingout-of-office email auto-replyPHIRagicrecommendationsROIsschedulingsecure platformsSimple PracticeSquarespace Schedulingtext service

Oct 15 , 2021

Group Practice Office Hours (October 15th, 2021)

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advising tipsage of consentBAAclient seeing two therapists for same issueclient with violent historycloud storageconcerns for safetyconfidentiality concernsconsent paperworkcontractorCritical Data Backup column of the Third-Party Vendors sheetdata backupData Backup & Confirmation Logdefining access permission structuresdetermine if psychotherapy notes are legally protectedEHRencrypted emailencryption add-onforcing use of HP SMART for scanningGoogle My Business pageGSuite BusinessHIPAA compliant programsHP business supportHP printers/scannersindependent contractorsinsurance billable serviceletter stating leave and possible referralslocked out of accountmaking mistakesminor clientsminors able to consentmonitor suspicious accessoffer virtual workshopsoffering groups and workshopsonline reviewsout of stateparticipants outside the statePCT contractor modelPCT IC modelPHI responsibilityprogress notesRater8reach age of consentrecords requestrelease of informationreset passwordReviewing Access Logssafety issuesetting password policiessign BAASimple Practicespecific law or ethics codestaff leavingstandard practicestate licensure constraintsstate of residence vs state of practicesubpoenatransfer clients to different cliniciantransitioning contractors to employeesviolate ethical standardswebsitewhat constitutes solicitationwho signs consentwithin a private practice setting

Aug 27 , 2021

Group Practice Office Hours (August 27th, 2021)

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BAAsclient feedback formsclient referralsclinical staffConsent to Treatment formDepartment of Social Servicesdictation softwareEMR systemencrypted emailexemptGoogle Workspace / GSuiteHIPAA compliance and securityHIPAA policiesHIPAA requirementsHushmailincoming communicationincoming/outgoing phone numbersindependent contractorsinsurance companiesiPlumlawyersliabilitylosing access to existing messagesLuxSciMX recordsNew York Stateno specified therapistnon-clinical staffnon-HIPAA entityPHIPHI breachphone logsrecords requestRequest for Nonsecure Communication formRingRXROIsame name issuessecure messagesign BAASimple Practicesole proprietorspecial consentspeech-to-textstate regulationstherapist of recordTLStransitioning email servicesUnsecure communication formVoIP servicewrong client

Jun 11 , 2021

Group Practice Office Hours (June 11th, 2021)

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accessible shared drivesbandwidth issuescompany policyelectronic billing featureencrypted emailGroup Office Hoursgroup practiceHIPAA compliantHIPAA Risk Management ProgramHushmailJapannon-HIPAA entityP&P manualPCT resources/servicesPHIpractice management softwarePracticing Across State Lines and Borderssecurity questionsshared drivesTechLoqTherapy NotesWiFi mesh systems

May 28 , 2021

Group Practice Office Hours (May 28th, 2021)

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adding cliniciansBAAchrome extensionclient inquiryconnecting Facebook Pixel to websitedigital assessmentEHRemployees and contractorsencrypted emailencryption servicesGoogle Workspace / GSuitegroup practice ownerHIPAA covered entityHIPAA friendlyhuman errorHushmailintake coordinatorinternet filtersLLCLuxSciPHI accessing cloud servicesPHI confidentialityreferencing clients via initialssecure contact formsecure formssecurity issuesseparate EHR accountsSocial Media Ethicssolo practiceTechLoqwebsite traffic