Feb 6 , 2025

Eric Ström, JD PhD LMHC Group Practice Office Hours (February 6th, 2025)

View Session

access to recordsautomated Google Calendar settingsBAAbackup confirmationscell phone companiesconflict of interestcustody concernsDoxy.meEric-Day Sessionformal ROIsHIPAA violationlegal obligationsLiath and Eric PSA / Hot Takenew client intakePHI breachSecurity Program CatalogServices + Device Backup LogSimple Practice Calendartelehealth toolsterms of servicewritten consent

Jan 24 , 2025

Group Practice Office Hours (January 24th, 2025)

View Session

access to recordsAdobe AcrobatAdobe CloudBYOD registrationconflict of interestcustody concernsformal ROIsHIPAA violationlegal obligationsnew client intakeonboarding processPDF reader/fillerPHI breachRemote Workspace Registration Formreporting incidentsreporting suspicious activitysecurity concernsSecurity Incident Report Formupload filesWork from Home Telecommunications Checklistwritten consent

Aug 27 , 2021

Group Practice Office Hours (August 27th, 2021)

View Session

BAAsclient feedback formsclient referralsclinical staffConsent to Treatment formDepartment of Social Servicesdictation softwareEMR systemencrypted emailexemptGoogle Workspace / GSuiteHIPAA compliance and securityHIPAA policiesHIPAA requirementsHushmailincoming communicationincoming/outgoing phone numbersindependent contractorsinsurance companiesiPlumlawyersliabilitylosing access to existing messagesLuxSciMX recordsNew York Stateno specified therapistnon-clinical staffnon-HIPAA entityPHIPHI breachphone logsrecords requestRequest for Nonsecure Communication formRingRXROIsame name issuessecure messagesign BAASimple Practicesole proprietorspecial consentspeech-to-textstate regulationstherapist of recordTLStransitioning email servicesUnsecure communication formVoIP servicewrong client

May 21 , 2021

Group Practice Office Hours (May 21st, 2021)

View Session

access to filesadaptive telehealthadd signature to PDFadmin roleadolescent consentage of consentanti-fee-splitting lawsBehavioral Health Specialtybill for Assessmentsclient deathclient requestscommercial carriersCPT 96127downloadable/uploadable document versionE/M codesfillable PDFgroup practice leadershipGSuite accountInformed Consentinsurance billinglarge healthcare entitieslegal and ethical considerationsletter requestLuxScimarriage counselingMedicare Approved Providersmental health treatmentnotification of breachpatient files exposedPHI breachPHI confidentialityreport to DHHSreverse contractor modelsecure platformssharing EHRsliding scale agreementsupervisor roleTermination Letters and liabilityTherapy Notestriggering auditsunencrypted devicesverbal consent vs consent formsviolating HIPAAwithout consent/ROI

May 14 , 2021

Group Practice Office Hours (May 14th, 2021)

View Session

archiving emailsaudit log reviewclient deathcommunications releaseEHREHR systemelectronic signaturesGmailGoogle Data Loss PreventionGoogle MeetGoogle VaultGoogle Workspace / GSuiteGoogle Workspace-Archived UserGSuite accountHIPAA secureHIPAA Security and Compliance ProgramHIPAA-compliant Zoom accountIdentillectintake formsIntakeQletter authorizationLuxScinon-healthcare groups vs. healthcare groupsnotification of breachPHI breachreport to DHHSretentionSecure connectsecure emailSimple Practicesuspicious sign-inthird-party vendorstriggering auditsviolating HIPAA

Mar 12 , 2021

Group Practice Office Hours (March 12th, 2021)

View Session

app downloadsAvailityBAAbackup calendarsbusiness accountsclient portalsclients on waitlistcreate separate user accounts for workdeleting PHIerase or transfer PHIGSuite accounthandle PHIHIPAA compliance and securityHIPAA covered entityHIPAA Security and Compliance Programin-network and out-of-networkkeeping informationMicrosoft Office 365 Enterpriseniche practicenon-HIPAA secure email accountPauboxPCT BYOD protocolPHI breachPHI on personal computerphone service with searchable database for phone calls/texts/faxes/etc.Phone.comportal to access messagereassigning same extension to incoming therapistrecommend turning on VPNRequest for Nonsecure Communication formRingRXsecure emailsecure home internet networksecure office internet networksecure text messagingsecurity officer/deputy security officerstructuring an intake form for mental and physical healthsync EHR calendarthird-party vendorswaitlistingWorkforce ManagementXfininty hotspotsXfinity routers

Mar 5 , 2021

Group Practice Office Hours (March 5th, 2021)

View Session

backyard.coBYOD liabilitycovered by BAAemployee vs contractorsemployees using their own devicesGoogle Workforcegroup practicegroup therapist start side private practiceHIPAA compliantInformed Consentlanguagelegal implications with PHIliabilityonline game optionsoutside HIPAA scope/responsibilityPHI breachPractice websitePracticing Across State Lines and BordersPrivacy Notice requirementsROIsending PHITLS

Feb 19 , 2021

Group Practice Office Hours (February 19th, 2021)

View Session

acknowledging not HIPAA secureaudiotaped for gathering informationBAAbona fide diagnosiscase managercharging clientscontact forms on webpagecontact page on websitecopying and sending via USPScouples sessionsdevelopmentally disabledfraudulentGenius ScanGoogle formsGoogle Workspace / GSuiteHIPAA secureinsurance billingjournalist retracing and documenting pastobtaining parent/legal guardian consent/authorizationOCR over former client complaintsOpen Path Collectiveopen recordspermissionsPHI breachrecommendations for legal representationrelationship therapyretrieving recordsScanner Prosending PHIsigning paperwork for someone elseSquarespace