Mar 6 , 2025

Eric Ström, JD PhD LMHC Group Practice Office Hours (March 6th, 2025)

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abandoned recordsautomatic mileage trackingbest practicescollection agenciesconsent formscoordination of careCustodian of Recordsdeactivate WPSDropboxEHREric-Day Sessionethernet connectionsfirmware updatesformer employeegoogle workspaceHIPAA compliantHIPAA Conduit RuleHIPAA friendlyHIPAA Security RuleHIPAA violationsHome and Mobile Teletherapy Work Check SheetsHushmailiPlumlaws or statuteslocked file cabinetsLuxScimental health providerOrbi router settingsparental custodyparenting planprogress notesproposed changesrecords subpoenarelease of recordsRights of AccessRingRXROIsecure textingsecurity risksSignalSignal encryptionSSIDstaffingThe Campaign Registry (TCR)transfer datatransmitting highly sensitive assessmentsTresorit

Feb 28 , 2025

Group Practice Office Hours (February 28th, 2025)

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annual risk assessmentbest practicesconfidentialityencrypted and password protectedePHIFirewallHIPAA compliance and securityparental custodyparenting planprogress notessecurity risk assessment

Nov 1 , 2024

Group Practice Office Hours (November 1st, 2024) with Emily Decker, MS, LPC, NC on Accessibility & Teletherapy

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accessibility features and functionalityaccessibility toolsaccessibility-friendlyanti-oppression client carecontains PHIEHREHR system featuresHIPAA compliantHIPAA friendlyHIPAA securekey considerationsLuxScimass emails and promotional itemsmultiple partners (polyamory)neurodivergent affirming client carePCT feedbackpractice cultureprogress notesresources and servicessecure emailusing names in client notesvideo platformwebsite accessibility

Sep 13 , 2024

Group Practice Office Hours (September 13th, 2024)

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1099 contractoraccidental breachassigning trainingBYOD policyclient records requestclinicians starting their solo practiceenhanced conversions through Google Adsfamily therapyfaxed patient recordsFedEx faxGood Faith EstimateHIPAA compliance and securityHIPAA related obligationsindustry rewuirementsIntake and Initial Treatment Plan Noteinternational group practicelegal and ethical responsibilitymarketing in the digital ageminimum requirementsnavigating marketingnotification of breachobtaining ROIsOSHA roadmapPCT recommendationsprogress notesrecommendationsrelease of recordsreverse contractor modelROISearch Engine Optimization (SEO)session feesTermination Note templatestime frame to notify clients of inactive statusWorkplace Violence Prevention Program

Jun 28 , 2024

Group Practice Office Hours (June 28th, 2024)

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18 identifiers of PHIBrighter Visionscontact forms on webpagecounseling servicesdisclaimerdisputing chargesHIPAA breachHIPAA violationinsurance vs self paylist servesno BAApayment processorPCT recommendationsPHIPHI confidentialityPracticing Across State Lines and Borderspreferred pronouns and namesprogress notessigned consent formssupporting documentstransgender awareness and supporttreatment summaries

Jun 14 , 2024

Group Practice Office Hours (June 15th, 2024)

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1099 contractoraccess to filesArchived User LicenseBAAcontractor cliniciansemployee vs contractorsGoogle VaultGoogle Workspace / GSuiteGoogle Workspace Business PlusHIPAA secureMail HippoMentaya benefits checkeroffboarding clinicianPHIpractice manager/ director oversightprogress notesReimbursifyROIssupervision and case consultationtracking referrals

Dec 15 , 2023

Group Practice Office Hours (December 15th, 2023)

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Data Processing Addendum Agreementemail sender featureHIPAA auditHIPAA compliance and securityInformation Blocking / Open Notes RulinginsyncIntakeQlife insurance companiesLuxSci serviceONC-Certified EHRPostmarkprogress notesQualifactsrecords requestrelease of records

Jul 21 , 2023

Group Practice Office Hours (July 21st, 2023)

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BAABAA requirementscomputer care and usageEHRFreedGmail export filesGoogle sheetsGoogle VaultGoogle Workspace / GSuitehealthcare attorneyHIPAA compliantHIPAA covered entitypatient consentprogress notesproviding company laptoppsychotherapy notesrelease of informationresourcesrisks vs. benefitssample templatesharing client filessharing documentsterms of usetherapists in same organizationtranscription servicesVault API

Oct 15 , 2021

Group Practice Office Hours (October 15th, 2021)

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advising tipsage of consentBAAclient seeing two therapists for same issueclient with violent historycloud storageconcerns for safetyconfidentiality concernsconsent paperworkcontractorCritical Data Backup column of the Third-Party Vendors sheetdata backupData Backup & Confirmation Logdefining access permission structuresdetermine if psychotherapy notes are legally protectedEHRencrypted emailencryption add-onforcing use of HP SMART for scanningGoogle My Business pageGSuite BusinessHIPAA compliant programsHP business supportHP printers/scannersindependent contractorsinsurance billable serviceletter stating leave and possible referralslocked out of accountmaking mistakesminor clientsminors able to consentmonitor suspicious accessoffer virtual workshopsoffering groups and workshopsonline reviewsout of stateparticipants outside the statePCT contractor modelPCT IC modelPHI responsibilityprogress notesRater8reach age of consentrecords requestrelease of informationreset passwordReviewing Access Logssafety issuesetting password policiessign BAASimple Practicespecific law or ethics codestaff leavingstandard practicestate licensure constraintsstate of residence vs state of practicesubpoenatransfer clients to different cliniciantransitioning contractors to employeesviolate ethical standardswebsitewhat constitutes solicitationwho signs consentwithin a private practice setting

Apr 23 , 2021

Group Practice Office Hours (April 23rd, 2021)

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access to EHRBAAdocumenting breachesgroup practice accountantsHIPAA breachHIPAA covered entityHIPAA trainingInformation Blocking / Open Notes Rulinginterim paperworkprogress notesSecurity Incident Report Formsecurity riskssharing photostime requirement