Dec 15 , 2023

Group Practice Office Hours (December 15th, 2023)

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Data Processing Addendum Agreementemail sender featureHIPAA auditHIPAA compliance and securityInformation Blocking / Open Notes RulinginsyncIntakeQlife insurance companiesLuxSci serviceONC-Certified EHRPostmarkprogress notesQualifactsrecords requestrelease of records

Oct 15 , 2021

Group Practice Office Hours (October 15th, 2021)

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advising tipsage of consentBAAclient seeing two therapists for same issueclient with violent historycloud storageconcerns for safetyconfidentiality concernsconsent paperworkcontractorCritical Data Backup column of the Third-Party Vendors sheetdata backupData Backup & Confirmation Logdefining access permission structuresdetermine if psychotherapy notes are legally protectedEHRencrypted emailencryption add-onforcing use of HP SMART for scanningGoogle My Business pageGSuite BusinessHIPAA compliant programsHP business supportHP printers/scannersindependent contractorsinsurance billable serviceletter stating leave and possible referralslocked out of accountmaking mistakesminor clientsminors able to consentmonitor suspicious accessoffer virtual workshopsoffering groups and workshopsonline reviewsout of stateparticipants outside the statePCT contractor modelPCT IC modelPHI responsibilityprogress notesRater8reach age of consentrecords requestrelease of informationreset passwordReviewing Access Logssafety issuesetting password policiessign BAASimple Practicespecific law or ethics codestaff leavingstandard practicestate licensure constraintsstate of residence vs state of practicesubpoenatransfer clients to different cliniciantransitioning contractors to employeesviolate ethical standardswebsitewhat constitutes solicitationwho signs consentwithin a private practice setting

Sep 17 , 2021

Group Practice Office Hours (September 17th, 2021)

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""telemental health training certificate programappointment requestsassigning new cliniciansbest practiceBYOD devicesclient portalscontacts as PHicovered by BAAdictation softwaredocumented informed consentencrypted and password protectedend-to-end encryptedexport to zip fileexporting recordsfull disk encryptiongoogle textGoogle WorkforceGoogle Workspace / GSuiteHIPAA compliance and securityHIPAA compliantHIPAA considerationsHIPAA workbookiPhone appmood tracking appno PHI savedPCT contractor modelPHIPHI accessing cloud servicesreceptionist deskrecords requestrepeat text in emailsRequest for Nonsecure Communication formROIROIsSimple Practiceticket systemtransitioning contractors to employeeswaiting roomwaitlists

Sep 10 , 2021

Group Practice Office Hours (September 10th, 2021)

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agency closingbilling insuranceBordercrosscouple breaks upcouples sessionsdocuments to keepfamily as workforceHIPAA Security for Group Practiceslicense requirementspaper chartsPolicies and Procedures manualpolicy and procedures manualpractice management softwarepractice management systemsprofessional willrecommendationsrecommended processrecords requestrelease of recordsseparate recordsseven yearssolo LLCsstoring/retaining client files electronicallySupported Program - Group Practice Service Plantransfer/retain client PHItwo organizations mergeupdating diagnosis in EHRvirtual equivalent

Aug 27 , 2021

Group Practice Office Hours (August 27th, 2021)

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BAAsclient feedback formsclient referralsclinical staffConsent to Treatment formDepartment of Social Servicesdictation softwareEMR systemencrypted emailexemptGoogle Workspace / GSuiteHIPAA compliance and securityHIPAA policiesHIPAA requirementsHushmailincoming communicationincoming/outgoing phone numbersindependent contractorsinsurance companiesiPlumlawyersliabilitylosing access to existing messagesLuxSciMX recordsNew York Stateno specified therapistnon-clinical staffnon-HIPAA entityPHIPHI breachphone logsrecords requestRequest for Nonsecure Communication formRingRXROIsame name issuessecure messagesign BAASimple Practicesole proprietorspecial consentspeech-to-textstate regulationstherapist of recordTLStransitioning email servicesUnsecure communication formVoIP servicewrong client

Apr 30 , 2021

Group Practice Office Hours (April 30th, 2021)

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adult insurance plansBAAcameras on premisesclinical groupsGoogle Workspace / GSuiteHIPAA trainingHIPAA violationinsurance companieslocal storage device for recording (NVRminor insurance plansnon-healthcare activityrecords requestself-studyseparate recordsSimple PracticeUniFiviolation of privacy

Apr 9 , 2021

Group Practice Office Hours (April 9th, 2021)

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adopt policiesBAABusiness Identity Theft Insurancebusiness information compromisedDBA organizationemail servicesEventbriteGoogle Workspace / GSuiteHIPAA project planLuxScimanaging accountsnon-therapeutic groupsONC-Certified EHRPHI confidentialityrecords requestsecuring initial contactSecurity Officer trainingShiftSmart ConnectSmartHostingTax ID numbervirtual assistance's IP address