Oct 15 , 2021 Session 57: Group Practice Office Hours (October 15th, 2021) View Session advising tipsage of consentBAAclient seeing two therapists for same issueclient with violent historycloud storageconcerns for safetyconfidentiality concernsconsent paperworkcontractorCritical Data Backup column of the Third-Party Vendors sheetdata backupData Backup & Confirmation Logdefining access permission structuresdetermine if psychotherapy notes are legally protectedEHRencrypted emailencryption add-onforcing use of HP SMART for scanningGoogle My Business pageGSuite BusinessHIPAA compliant programsHP business supportHP printers/scannersindependent contractorsinsurance billable serviceletter stating leave and possible referralslocked out of accountmaking mistakesminor clientsminors able to consentmonitor suspicious accessoffer virtual workshopsoffering groups and workshopsonline reviewsout of stateparticipants outside the statePCT contractor modelPCT IC modelPHI responsibilityprogress notesRater8reach age of consentrecords requestrelease of informationreset passwordReviewing Access Logssafety issuesetting password policiessign BAASimple Practicespecific law or ethics codestaff leavingstandard practicestate licensure constraintsstate of residence vs state of practicesubpoenatransfer clients to different cliniciantransitioning contractors to employeesviolate ethical standardswebsitewhat constitutes solicitationwho signs consentwithin a private practice setting
Oct 8 , 2021 Session 56: Group Practice Office Hours (October 8th, 2021) View Session access to informationApple ID usedapproved contractorsBAABYOD policyBYOD repairscollateral contactconjoint/insurance-based therapy with a coupleCSWAFind My DeviceGoogle Business Pro vs Business StandardGoogle docsGoogle DriveHIPAAHIPAA breachhiring a virtual assistantNorton SecurityOne DriveOnline Service Security Settings Policy Worksheetoutpatient practiceprocess paymentsrequested client documentation for reviewROIsending linkssharing documentsStripetech support scamTherapy Notes
Oct 1 , 2021 Session 55: Group Practice Office Hours (October 1st, 2021) View Session Advanced MDarchiving clientsbreach of PHIclosing a caseconsent/permissionEHRHIPAA breachHIPAA Security Risk Management Project Planmandated reportingpenaltiesservices assessmentshreddingswitching platformsTheranest
Sep 24 , 2021 Session 54: Group Practice Office Hours (September 24th, 2021) View Session 1099 liability insuranceadolescent clientanswering service with BAABAABitlockerbusiness ownerdeveloping compliance programdevice encryptiondevices accessing PHIGoogle wiFiGoogle Workspace / GSuitehandle PHIinsurance companiesJordanian mandated reporting lawsOffice Max shreddignPCT contractor modelpersonal devicesPHI responsibilityphone consultspractice management softwarePracticing Across State Lines and Borderssecure internetsecure platformssending formsskilled googlerspreadsheettelehealth servicesTherapy Notesviewing client dataviolate employment lawWindows 10 Home
Sep 17 , 2021 Session 53: Group Practice Office Hours (September 17th, 2021) View Session ""telemental health training certificate programappointment requestsassigning new cliniciansbest practiceBYOD devicesclient portalscontacts as PHicovered by BAAdictation softwaredocumented informed consentencrypted and password protectedend-to-end encryptedexport to zip fileexporting recordsfull disk encryptiongoogle textGoogle WorkforceGoogle Workspace / GSuiteHIPAA compliance and securityHIPAA compliantHIPAA considerationsHIPAA workbookiPhone appmood tracking appno PHI savedPCT contractor modelPHIPHI accessing cloud servicesreceptionist deskrecords requestrepeat text in emailsRequest for Nonsecure Communication formROIROIsSimple Practiceticket systemtransitioning contractors to employeeswaiting roomwaitlists
Sep 10 , 2021 Session 52: Group Practice Office Hours (September 10th, 2021) View Session agency closingbilling insuranceBordercrosscouple breaks upcouples sessionsdocuments to keepfamily as workforceHIPAA Security for Group Practiceslicense requirementspaper chartsPolicies and Procedures manualpolicy and procedures manualpractice management softwarepractice management systemsprofessional willrecommendationsrecommended processrecords requestrelease of recordsseparate recordsseven yearssolo LLCsstoring/retaining client files electronicallySupported Program - Group Practice Service Plantransfer/retain client PHItwo organizations mergeupdating diagnosis in EHRvirtual equivalent
Sep 3 , 2021 Session 51: Group Practice Office Hours (September 3rd, 2021) View Session business ownerclient info shared with HIPAA covered entitiesconsultation meetings without ROIcontractor based practicecost effective optionscouples sessionscreating encrypting passwordsdifference of responsibilitiesEHRexport files onto a flash driveexport from EHRHIPAA compliantintegrating Stripe to Quickbooks onlinekeeping client infoLuxScimedication prescriberoffboardingPCT contractor modelphone consultspros and cons of a Clinical Director for admin supportprotonmailrecords transferrelease of informationremote workersrequest copies of emailsrisk analysis and mitigation stepssecure emailsuggestions for virtual faxsupported programtransitioning contractors to employeesviewing client data
Aug 27 , 2021 Session 50: Group Practice Office Hours (August 27th, 2021) View Session BAAsclient feedback formsclient referralsclinical staffConsent to Treatment formDepartment of Social Servicesdictation softwareEMR systemencrypted emailexemptGoogle Workspace / GSuiteHIPAA compliance and securityHIPAA policiesHIPAA requirementsHushmailincoming communicationincoming/outgoing phone numbersindependent contractorsinsurance companiesiPlumlawyersliabilitylosing access to existing messagesLuxSciMX recordsNew York Stateno specified therapistnon-clinical staffnon-HIPAA entityPHIPHI breachphone logsrecords requestRequest for Nonsecure Communication formRingRXROIsame name issuessecure messagesign BAASimple Practicesole proprietorspecial consentspeech-to-textstate regulationstherapist of recordTLStransitioning email servicesUnsecure communication formVoIP servicewrong client
Aug 20 , 2021 Session 49: Group Practice Office Hours (August 20th, 2021) View Session accomodationsappointment reminderAsusBAAclient feedback formscloud storageconstructioncontractorsdata backupdd-wrtdictation softwareDNS attacksenabling security settingsencrypted responseForm BlockGmailGoogle BusinessHIPAA compliantHIPAA trainingHIPAA-compliant Zoom accountHP Wireless 9010 PrinterInformed Consentleadership manuallocation of policiesMerlinoff-boardingPeplinkPHIPHI on personal computerprioritize securityprotonmailPsychology Todayrecommendationsresponding to initial contact emailsreview access logsRouterssecure contact formseeing siblings individuallysilo-ing customer dataSimple PracticeSoho surf routerspecial consentTOSunsecured emailupdateVPN
Aug 13 , 2021 Session 48: Group Practice Office Hours (August 13th, 2021) View Session age of consentcompleting coursescontractorsDepartment of Social ServicesFacebookGoogle VoiceHIPAA compliantiPlumIRS ruleslandlinePHIROIROIssmartphonevalidate identity
